> ## Documentation Index
> Fetch the complete documentation index at: https://docs.profy.cn/llms.txt
> Use this file to discover all available pages before exploring further.

# Member Management

> Invite members via link or email and manage roles

After activating the Team plan, you can invite team members to join the organization and share the credit pool and collaboration resources. This page helps you understand how to manage team members.

## Inviting Members

Profy supports two invitation methods:

<Tabs>
  <Tab title="Invite Link">
    The simplest invitation method. Generate an invite link and share it through any channel (WeChat, Feishu, email, etc.).

    <Steps>
      <Step title="Go to Member Management">
        Visit `/organization/members` and click the "Invite Member" button.
      </Step>

      <Step title="Generate Invite Link">
        The system generates a unique invite link. You can optionally fill in the invitee's email and role.
      </Step>

      <Step title="Copy and Share">
        Click "Copy Invite Link" and send it to the person through your preferred channel.
      </Step>

      <Step title="Invitee Accepts">
        The invitee opens the link, logs in (or signs up) for a Profy account, and confirms to join.
      </Step>
    </Steps>
  </Tab>

  <Tab title="Email Invitation">
    Enter the invitee's email address, and the system will automatically send an email containing the invite link.

    <Steps>
      <Step title="Go to Member Management">
        Visit `/organization/members` and click the "Invite Member" button.
      </Step>

      <Step title="Enter Email">
        Input the invitee's email address and select the invitation role.
      </Step>

      <Step title="Send Invitation">
        The system automatically sends an invitation email to that address, containing the join link.
      </Step>

      <Step title="Invitee Accepts">
        The invitee clicks the link in the email and confirms to join after logging in.
      </Step>
    </Steps>
  </Tab>
</Tabs>

## Member Roles

There are three roles in a team, with progressively decreasing permissions:

| Role       | Permissions                                                                                                                                          |
| ---------- | ---------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Owner**  | Full permissions. Manage members, modify organization settings, top up the credit pool, renew the Team plan, and view all reports.                   |
| **Admin**  | Management permissions. Manage members, top up the credit pool, and view usage reports. Cannot modify core organization settings or renew.           |
| **Member** | Usage permissions. Use the team credit pool for AI conversations and generation, view personal consumption records. Cannot manage members or top up. |

<Note>
  You can select the invitee's role when sending the invitation. Invitees assigned the Admin or Owner role automatically receive management permissions upon acceptance.
</Note>

## Managing Members

On the `/organization/members` page, Owner and Admin can perform the following actions:

<AccordionGroup>
  <Accordion title="View Member List">
    View all team members' names, emails, roles, and join dates. You can also see the list of pending invitations.
  </Accordion>

  <Accordion title="Change Member Roles">
    Owner can promote a Member to Admin, or demote an Admin back to Member. However, the Owner cannot demote themselves.
  </Accordion>

  <Accordion title="Remove Members">
    Owner and Admin can remove team members. Removed members can no longer use the team credit pool, but their personal account and data remain unaffected.
  </Accordion>

  <Accordion title="Revoke Invitations">
    For invitations that haven't been accepted yet, you can revoke the invite link to invalidate it.
  </Accordion>
</AccordionGroup>

## Seat Limits

The number of seats in a Team plan is determined by the purchased plan:

* When inviting new members, the system checks whether the current member count has reached the seat limit
* No more members can be invited once the limit is reached
* Removing members frees up seats

<Warning>
  The exact number of seats is configured by operations and displayed on the product page at the time of purchase. Contact support for more seats or consider an Enterprise plan.
</Warning>

## Important Constraints

<AccordionGroup>
  <Accordion title="One Organization Per User">
    Each Profy user can only belong to one organization at a time. If the invitee is already a member of another organization, the invitation will be rejected. They need to leave their current organization first before joining yours.
  </Accordion>

  <Accordion title="Leaving a Team">
    Members can leave the team on their own. After leaving, their billing subject automatically switches to "Personal," using personal credits to continue using Profy. Team credits are not transferred to the personal account.
  </Accordion>

  <Accordion title="Members After Team Expiry">
    When the Team plan expires and enters a frozen state, members remain in the organization. Members can switch to the "Personal" billing subject to continue using Profy. All members are automatically restored upon renewal — no re-invitations needed.
  </Accordion>
</AccordionGroup>

## FAQ

<AccordionGroup>
  <Accordion title="Does the invitee need a Profy account?">
    Yes. If they don't have an account yet, they'll be guided to sign up after opening the invite link. They can join the team immediately after registration.
  </Accordion>

  <Accordion title="Are team credits refunded when a member leaves?">
    No. The team credit pool is a shared resource — a member leaving doesn't affect the pool balance.
  </Accordion>

  <Accordion title="Can I transfer ownership to someone else?">
    Direct Owner transfer is not currently supported. If needed, please contact support for assistance.
  </Accordion>
</AccordionGroup>